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Cash Expenses

This guide explains how to record immediate cash expenditures that do not go through the Accounts Payable (Supplier Bill) process.

Recording a Cash Expense​

Navigate to Accounts Payable > Transactions > Cash Expenses > Create Cash Expense.

Expense Details​

  1. Date: Date of the expense.
  2. Paid From: Select the Bank/Cash account used to pay.
  3. Payee: Name of the person/entity paid.
  4. Reference: Receipt number or reference.

Allocation​

  1. Account: Select the Expense GL Account (e.g., Travel, Meals).
  2. Description: Detail of the expense.
  3. Amount: Value of the expense.
  4. VAT Type: Select the tax rate if applicable. To claim input tax, ensure to select the correct VAT type.

Submit​

  • Click Add Expense.
  • The system immediately credits the Bank Account and debits the Expense Account.