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Supplier Returns (Debit Notes)

This guide explains how to record a return of goods to a supplier.

Creating a Return​

Navigate to Accounts Payable > Transactions > Returns > Add Return.

Return Details​

  1. Return Date: Date of the return.
  2. Supplier: Select the supplier.
  3. Invoice: (Optional) Select the original invoice this return relates to. This will help link the transaction.

Items​

If you selected an invoice, the system may populate the items for you. Otherwise:

  1. Item / Account: Select the item being returned.
  2. Description: Reason for return.
  3. Quantity: Number of units returned.
  4. Amount: Value of the credit (VAT Exclusive).

Impact​

  • Creating a return acts as a Debit Note.
  • It reduces the amount you owe to the supplier.
  • It decreases your inventory count (if inventory items are used).